Register

Registration is Open

To attend WCSJ2017, you will need to complete the online registration process and pay any fees due for your conference registration and field trips using a credit card. The registration form uses a “shopping cart” approach, asking you to select which parts of the conference you will attend. We encourage you to review the program before registering so that you are prepared to make your selections. Your registration is not complete until it is paid for. After you register, you will have the option to return and edit your selections until registration closes.

You may exit your registration at any step and return to complete it at any time before October 12. Please note, however, that specific field trips or events you select will not be held if the capacity is reached before you complete and pay for your registration.

We look forward to seeing you in San Francisco!

Registration fees

Members of WFSJ-affiliated associations Non-Members (limited spots available) Dates
Early $299 USD $499 USD Until August 1, 2017
Regular $359 USD $499 USD August 2-October 12, 2017
Student $149 USD $199 USD Until October 12, 2017

To register at the member rate, you must be a member of a WFSJ-affiliated association at the time of registration.

The basic registration fee includes most events from Thursday, October 26 to Sunday, October 30. Field trips require an additional fee ranging from $20 to $45. See the Program listing for specific trip costs. In general, meals are not provided by the conference unless otherwise specified in the program.

Registration for WCSJ2017 closes at 11:59 PM Pacific time on Thursday, October 12.

REGISTER NOW 

Exhibitors: Please use log in to the Exhibitor Portal to register.
Speakers, Session Organizers, and International Fellows: Please log in to the Speaker and Fellow Portal to register.

Am I a member of a WFSJ-affiliated association? Check the list of member associations here.

Cancellation and Refund Policy

Cancellations must be made by emailing wcsj@tmiexpos.com. No other method will be recognized. Registrants who cancel between May 1 and August 1, 2017 will receive a full refund less a $100.00 USD administrative fee. Registrants who cancel between August 2 and close of registration on October 12, 2017 will receive a full refund less a $150.00 USD administrative fee.

No refunds will be provided for cancellations received after the close of registration on October 12, 2017.

Information for Visa Applicants and Other International Travelers

This conference (WCSJ 2017) has been registered by the U.S. National Academies of Sciences, Engineering, and Medicine on their official list of international science meetings taking place in the United States in 2017. The Academies list is maintained for the U.S. Department of State and is available for U.S. embassies and consulates worldwide.

The Academies’ International Visitors Office, which maintains a very helpful resource for travelers, recommends that meeting participants from countries for which visas are required for entry into the U.S. begin their application process at least four months before their travel date. Attendees should bring evidence of their professional accreditation (published work for freelancers) and an English-language CV to their consulate visa interview. Attendees may also request a general letter of invitation from WCSJ2017 during the online conference registration process. Issued electronically as a PDF and general in nature, this letter may take up to two weeks to receive. Please plan ahead.

Registration Refunds Due to a Visa Denial

Visa processing can require long lead times. Please plan accordingly and begin the process 4-6 months ahead of your travel. If your visa has been denied, or you were refused entry after obtaining a visa, and you would like to be considered for a registration refund, please make sure you have either an official denial document from a U.S. Consulate or a stamped copy of your application form, showing the date when you applied and the date your visa application was denied. The refund request must be received in writing to refund@wcsj2017.org by October 30, 2017. No refunds will be made for cancellations received after that date. Not all requests for a refund may be approved.